Payroll Service Packages
Easy for Employers
The foundation of all our payroll and accounting services is the iSolved Human Capital Management System; an online platform that allows employers to track and manage all aspects of payroll, HR, time-tracking, benefits, ACA and more all in one place.
Easy for Employees
iSolved HCM also allows individual employees to update their own personal and tax-related information, fill out forms and applications that you set up, and see their benefits on the same platform.
Everything you need in one place, plus it's paperless.
Payroll Core
- Payroll Services
- Human Resources
- Optional Add-ons
Payroll Core +Time
- Payroll Services
- Human Resources
- Time and Attendance
Payroll Core +Benefits
- Payroll Services
- Human Resources
- Benefits Administration
- Affordable Care Act (ACA)
The Works Payroll Package
- Payroll Services
- Human Resources
- Time and Attendance
- Benefits Administration
- Affordable Care Act (ACA)
- Employee Onboarding
- COBRA Administration
Collectively their team continues to provide a level of service that cannot be matched. It especially showed when the Coronavirus first started to affect our business. They provided the information to help us through that initial period and continue to offer support throughout the pandemic. They helped simplify a very confusing and unknown period. I wonder where we would be if they didn’t offer the support that they did.
Jon Straub — Flooring Solutions of Memphis
Payroll Core
The Whirks Core package is the right solution for small businesses that just need basic payroll and human resources support.
Payroll
Payroll is at the core of our business, making sure you are in compliance with wage, hour, and tax laws. With our team of Payroll specialists and cloud-based payroll software we create a package with optional solutions to meet the needs of your company today and that will grow with you over time.
Whirks’ General Ledger Interface gives your business easy, time effective, error reducing, flexible ledger management. Through our online iSolved solution, you can seamlessly import payroll information to your General Ledger. Our iSolved solutions allow for multiple formatting options for export, including direct import to QuickBooks or a .csv or .xls format. And if direct importing isn’t the solution for you, we can provide a journal entry report.
Benefit Accruals are made simple with Whirks' iSolved solution. Easily tackle sick, vacation, floating holiday, PTO – we automate the process by building the policy, accrual rates, and limits. Our software provides payroll reports each pay period and takes time off management’s plate by allowing employees to submit time-off requests online. Managers receive an email notifying them of the request and can approve or deny right there. Let Whirks' team of local payroll experts help define or modify Benefit Accruals for your business.
At Whirks, we are experts in compliance. Don’t calculate garnishments by hand, let Whirks. Our online iSolved solution simplifies the Garnishment Management process and integrates with the rest of your payroll solutions from Whirks. Our staff are experts at reading and interpreting garnishment orders and have experience working with both agencies and employers. With an email or fax of the Wage Garnishment to our team, we can set up the deduction and send the payment to the appropriate agency so you don’t have to.
Whirks offers cutting edge payroll processing with our iSolved technology. iSolved is an online, cloud-based solution that creates efficient, accurate, easy payroll processing. Full payroll previews and potential error reporting catches problems before they happen and puts you in control. iSolved offers the best results for small to mid-size employers, is intuitive, and extremely user-friendly.
Integrated Modules with iSolved:
- human resources
- benefits administration
- time and attendance
Whirks makes payroll reporting intuitive and efficient with real-time access to information on our cloud-based payroll system. Create custom reports, access payroll or historic reports, and retrieve and store reports easily in our standard PDF format.
Standard payroll reports include the following:
- Payroll Summary with Cash Requirements
- Payroll Register
- Department/Labor Reports
- Tax Liability Summary
- Benefit Accruals
- Check/Direct Deposit Registers
- and more: iSolved comes with hundreds of pre-built reports
Our intelligent, simple solution to payroll reporting makes it easy to create reports. No more wrestling with report scripts or query statements – we start with commonly-used, predefined fields to save you time. With our iSolved software, easily combine Payroll, HR, and Benefits data and reports with both PDF and Excel export options.
Whirks is equipped to handle taxes in any state and local jurisdiction, staying abreast of changing tax laws and regulations to properly handle your tax monies. We guarantee payroll tax deposits and filings will be handled in a timely, accurate manner.
Human Resources (HR)
Tracking employment data becomes more difficult as your business grows. Our online system helps you keep your company in compliance with the ever-growing complexity of employment laws and provides HR reports and data in a timely, efficient manner without the hassle and paperwork of traditional offline HR.
Whether you need basic HR advice or in-depth support and training. Our HR Advisors and Support Center are here for you.
Whirks makes managing employee files secure and efficient with our HR Document Management tools powered by iSolved.
- Records are securely stored to meet retention requirements
- Records are protected from unauthorized access and disasters
- Easily locate files online, saving time and money on paper, printing, and file storage
- Eliminate paper personnel files with secure storage in a cloud-based system
- Employees can be granted access to digitally sign required forms and view important company documents
- Use custom user access levels to protect sensitive information
- Easily distribute company communications and policies via email through our iSolved HCM platform
Input, store, and report all types of employee data with our Human Resources-integrated iSolved payroll solutions
Whirks makes managing your team easier than ever with highly customizable reporting. Our iSolved payroll solution comes with multiple levels of performance management capabilities, and the entire process is online. From compliance reports to multi-level performance reviews, our solutions can help make HR more efficient and more comprehensive. Since iSolved is an online cloud-based system, it makes it easy for employees as well as management to interact with HR, with multi-level access points so employees and managers can manage employment and job information.
Performance management is a key factor in efficiency and opportunity cost. Whirks helps you align both your organizational goals and workforce goals through our iSolved solutions to maximize performance.
- Standardize performance goals and pay grades for positions across the company
- Online facilitation of employee self-reviews and manager reviews helps streamline performance review process
- Build a comprehensive library of positions with required competencies and salary grades
- Establish approval tiers and rating scales for the review process
- Allow managers to create performance reviews, review periods, and track the status of reviews
- Provide employees the ability to access and electronically sign their reviews online
Optional Add-ons with Any Package
Organizing and managing your recruiting and hiring processes has never been easier than with our Applicant Tracking System (ATS).
Whirks partners with several industry-leading providers (and can integrate with your existing ATS) to provide applicants a way to apply online and a way for you to manage and track interview processes. Our user-friendly ATS solutions are cloud-based for a completely universal, optimized experience whether the applicant is on a smartphone, tablet, or desktop operating system. There is nothing to install or download, activation is easy, and requires little training. Learn more about how our Applicant Tracking System can answer your hiring needs by contacting us today!
With iSolved's seamless single platform, the onboarding system notifies the appropriate personnel in a timely manner with the necessary steps, tasks, and forms that are a part of a proper company orientation. Customize templates and create layers of approval with our efficient, accurate, and flexible onboarding module. The entire hiring chain is easier since all steps of the process have all of the necessary documents in the system for instant access and review
- Built in I-9 and W-4 Tools automate forms and processes
- Electronic acknowledgement of documents by employees
- Customized multiple onboarding template for different employee groups
- Flexible permissions based on role, location,and employee
- Customizable layers of approval if necessary
- Customized welcome messages
- Auto-generated email sent through the new hire’s progress
- Company documents are uploaded and saved within the iSolved sytem
- Simple wizard based new hire process
Flexible Spending Accounts (FSA) is a great way to pay for certain out-of-pocket health care costs tax-free, creating an instant savings of nearly 30% for the employee. FSAs are an IRS Code Section 125 Cafeteria Plan and allow for you to pay less in Social Security tax for every dollar of employee participation.
Whirks enables employees to participate in Flexible Spending Accounts via our online solution, with funds being placed in the chosen benefit accounts through salary reduction. Reimbursement for qualifying expenses has never been easier via our online system for Requests for Reimbursement, daily check processing, and direct deposit services.
Benefits for Employers
- All fees included
- Whirks substantiates Requests for Reimbursement
- Transportation benefit available at no additional charge
- No ties to insurance or employee benefit plan
- Mirror-imaging of payroll for fast turnaround on reimbursements
- Electronic transfer of Client funds to administrator
- Audit guarantee
Benefits for Employees
- Request for Reimbursement can be submitted via paper, fax, or online
- 24-hour turnaround Direct Deposit reimbursement
- Check account status instantly online or with our voice response system
- Enroll at home with online enrollment
- Debit card for real-time payments
- Toll-free customer service with separate line for participants
There are always trials for every business with compliance and HR, but our live HR support and cloud-based resource center offers solutions that allow you to confidently make workforce management decisions.
Our HR resources at your fingertips:
- Federal & State Compliance
- Recruiting, Hiring and Terminating Employees
- Health Care Reform
- Worker Classification
- Harassment and Discrimination Prevention
- Employee Benefits
- Employee Leave
- Thousands of HR forms, documents and checklists
- 24/7 online access
- Accurate, timely information
- Plain-English compliance and HR guidance
- HR Newsletters, Law Alerts and educational white papers
- Employee handbook builders
- Salary benchmarking tool
- Job description builder
Rather than spending excess resources consulting a lawyer or consultant, our HR Hotline delivers same-day answers for your human resources questions. Our HR experts are available to answer with fast, accurate guidance.
- Speak to qualified, knowledgeable experts live – no waiting around
- SPHR & PHR certified experts
- We target a 100% live answer rate
- 97% of questions are resolved same day
- Written answers are always available
- Advice, second opinions, and best practices
- Unlimited calls/emails for every client
- National scope and expertise
Labor Law Posters
Federal and state law requires employers to post labor law notices in the workplace. These mandatory postings include the OSHA Posting, Federal Minimum Wage, FMLA, USERRA and various state specific notices. Failure to post mandatory labor law notices can result in hefty fines and lawsuits. We have made these notices available to you, at cost effective prices, via our website.
Poster Update Service
Labor law postings can change at any time of the year and it is the responsibility of the employer to stay up-to-date. Let us take away the worry and work of keeping your business compliant. Our poster update service will automatically keep you up-to-date with notifications of changes to the labor law notices affecting you! When a change occurs, we will make sure that your posters remain compliant.
Get started now with the worry-free Poster Solution! Check out our discounted pricing for Whirks clients.
How does your Poster Update Service work?
Our worry-free Poster Solution offers two easy ways to stay up-to-date with changes in mandatory postings.
E-Compliance Solution
- Upon activation, receive a complete laminated federal and state poster pack delivered to your location.
- When a change happens, we will email you the new updated posting straight to your inbox as a downloadable PDF file.
- Print the updated posting on your office printer.
- Display the updated posting alongside your current labor law posters.
- Receive one new laminated federal and state poster pack delivered to your location annually from us.
Poster Replacement Solution
- Upon activation receive a complete laminated federal and state poster pack delivered to your location.
- When a change occurs, we will mail you an updated labor law poster.
- Take down your current labor law poster and display the newly updated poster.
- Free shipping and handling on replacement posters.
FAQs
Why do I need labor law posters?
All employers with at least one employee are required to display both federal and state labor law postings.What are the penalties for non-compliance?
Failure to comply with posting regulations can result in fines of up to $17,000 per locations (29 USC Sec. 666(i) and 29 USC Sec. 2005).
Contact us today to get signed up for either service or to get more information.
Let us help you take advantage of the Work Opportunity Tax Credit, understand the tax incentives, and tackle the forms. Our screening feature includes an easy-to-follow, plain English interactive question and answer process to identify eligible employees. The 8850 and 9061 required forms are only completed for the eligible employees, and Whirks' onboarding module lets you complete the entire process, including building the actual credit, based on wage and hours.
• Plain English Interactive Q&A
• Totally Completes the 8850 and 9061
• Captures Supporting Information
• Electronic Signature (where accepted by State Processors)
• Very Fast (never miss the 28 day window)
• 100% Web-Based & Secure
Rather than pay insurance premiums based on estimates, let us show you how to save money, eliminate premium deposits, and reduce audit exposure with pay-as-you-go Workers’ Compensation. Whirks' workers’ compensation solution improves cash flow and coordinates with payroll to save you time and headache. Eliminate down payments, reduce the potential of end-of-year audits, and eliminate file transmission fees and the need for audit reports with our online iSolved system. Say goodbye to check-writing with our automatic debiting system and access monthly expenditure reports easily online.
Payroll Core+Time
If you track and report employees time the Payroll Core+Time package gives you the tools you need to be efficient with your own time.
Your time, your employees’ time, and your company’s time are all valuable. With our iSolved Time solution, there’s no need to export or import data because it is tracked and managed directly in the software.
Manage your workforce better with our built-in, robust time and attendance solutions. Multiple locations, mobile and remote employees are no problem with our online time clock and iSolved Mobile app, allowing you to choose the data collection that works best for your business.
Using a single Whirks solution or a network of solutions, we makes it easy and efficient to manage your labor force, no matter what method your employees use to clock in. With Whirks' iSolved system, there is nothing to install, you get updates in real-time, and you can choose from different options so your solution is catered to your needs.
Available Options:
- Physical Time Clock: Employees clock in and out with a badge swipe, PIN, or their SSN
- Biometric Time Clock: Secure clock in/out using fingerprints or retinal scans. Eliminates possibility of employees clocking each other in.
- Web Clock: Use a password and username online to clock in and out. Options for use on a designated IP address.
- Mobile or other smart device: Mobile time punches can be tracked by time, date, and location, allowing managers to guarantee accurate and honest time recording.
Whirks' Labor and Job Tracking systems make it simple to break down costs and profits. You can identify labor costs by employee, department, or task and view comparisons like actual vs. projected time spent or actual vs. projected cost of projects. By using our iSolved Labor and Job Tracking systems, we eliminate the need to have employees remember hours spent on a project or track down receipts or invoices for labor cost metrics.
Benefits of using Whirks' iSolved Labor and Job Tracking system:
- Gain a better understanding of productivity and profitability per project
- Accurately record time on-the-job with a clock keypad or optional bar code wand/gun
Whirks' Payroll Integration and Reporting solution makes it easy to get access to labor information, 24/7.
Admin and supervisors can run real-time reports which are easily accessible as PDFs or available to download as Excel, CSV, HTML, or XML files.
Report options:
- absent/late employees
- employees currently on premises
- extensive labor allocation
- current/historical time cards
- accrual benefit information
Our Payroll Integration and Reporting solution has options for setting emails to be sent from the system when specified events occurs, allowing you to stay on top of payroll reporting. And, although the payroll info is already in the iSolved system, we are able also to integrate payroll with third party systems and labor platforms.
Whirks' Scheduling & Attendance solution improves the considerable time cost of scheduling and tracking employee attendance. Using our integrated iSolved Time solutions, our modules make it easy to schedule, monitor attendance, and compare schedules versus time worked, making for accurate payroll processing. Individual employee schedules can be viewed to see their time logged vs. time scheduled for more accurate management and scheduling in the future. Whirks gives you the tools for accurate staffing, avoiding the issues that often arise from costly overstaffing and the stress of understaffing.
With Whirks' Time-Off Requests system, we make it simple for employees to manage their own time-off requests by viewing accrued time, request time off online, and view their coworkers approved time off requests. Supervisors can review requests via email and approve or deny with a single click. Our Time-Off Requests system can also be integrated with the scheduling module to allow employees to easily find replacements for their requested time off in an online shift board, eliminating the cost of time spent finding shift replacements.
Payroll Core+Benefits
Everything you get with the Payroll Core package, plus the tools you need to administer employee benefits.
We make Team Management, from Payroll to Human Resources and Benefits Administration an approachable, simple task through cloud-based iSolved payroll solution that allow for immediate access of information and a breadth of analytic tools to keep your decision-making process informed. Employees also benefit from our online solutions, with clear information about benefits provided by the employer.
Benefit from our Benefits Administration: We offer both stand-alone services and iSolved technology services to meet all your benefits needs.
iSolved Benefits Enrollment:
Make the complexities of benefits enrollment simpler for your employees through the iSolved enrollment process. iSolved puts in your employees’ hands all the information and tools necessary for informed, efficient management of benefit selections.
Managed Benefit Services:
Bundle services with iSolved or request as stand-alone features our managed benefit services:
- COBRA
- Flexible Benefits
- POP
- Blanket Notices & Mailings
Empower your employees to be informed, happy, and engaged through our Employee Self-Service module. Employees can easily access information on compensation, benefits, and performance. By customizing the module to fit the needs of your business, we can include everything from basic pay stubs and W-2 access to advanced HR and Benefits information.
Features:
- Solutions are completely web-based, allowing for both admin and employee level access for employee information and personal details.
- Save time, money, and paper through our online solution
- Seamlessly integrate standard data between payroll and employee service models
- Access to team’s career information (salary, training, career development) for managerial staff
- Employees can edit personal information to keep up-to-date, saving the company money on clerical time and reducing employee information inaccuracies
- Employees have access to pay stub details from current and past pay periods and the ability to view and print W-2s online.
- Time-saving online benefits enrollment for employees, with ability to select insurance plans, enter dependents and beneficiaries, and update benefits when life events occur
- Ability for employees to submit time off requests and seek approval from managers
Powerful analytical insights for executives, all under one dashboard.
Visualize and process information easier through on-demand charts and graphs. Powered by iSolved, the Executive Dashboard is an all-in-one solution that can help you measure performance through:
- Gender, Age, and Ethnicity Statistics
- Hiring, Tenure, and Turnover Statistics
- Payroll by earnings types – Regular, Overtime, Bonuses, Commissions, etc.
Save yourself the headache of working with more than one party when managing retirement plans and choose the ease of Whirks' Retirement Plan Services. We work with financial advisors, retirement plan providers, and third party administrators to create a fully integrated solution for your business.
Our Retirement Plan Services include:
Participant Enrollment
- Become informed about all possible retirement plan options including 401K, simple IRA, and SEP IRA with our financial advisors
- Participants have their objectives and needs analyzed and formulated into a plan design including funding, administration
- First, we’ll focus on your objectives and needs. Then, we discuss the plan design, funding, administration, and participant communication elements to address any issues
Contribution Funding
- Automatically contribute funds to retirement savings plans
Census
- Through our fully integrated employee census system, we can gather information on all employees to better determine the best retirement options for your company.
- Increased efficiency and convenience through online system
Record Keeping
- Our Open Enrollment module allows your employees to enroll in plans
- Provide your Third Party Administrator (TPA) with census and additional reporting data
- Provide your TPA with all necessary data to stay in compliance
- All built in our iSolved payroll platform
Payroll Administration
- Retirement plan services can be synced with payroll processing through Whirks, eliminating the most tedious aspects of benefit administration for employers
Although the COBRA law is over 25 years old, its administration and compliance isn’t any easier today than when it was new. In fact, employee benefits are becoming more complicated and challenging every year. As an employer, you must maintain documentation, update required notices, track dates and keep up with legislative and regulatory changes to maintain compliance. Our partner, Infinisource, is a COBRA expert with over 25 years of experience, and more than 17,000 employers using their services nationwide. Reduce your risk with COBRA administration from the experts.
- New enrollee notices
- Qualifying event notices
- Premium Collection
- COBRA eligibility management services
You can be relieved of the time-consuming benefits communications to vendors and carriers. Your enrollments, disenrollments and change requests are processed promptly, accurately and communicated by a variety of vendor communication options to carriers.
- New Hire
- Open Enrollment
- Address changes
- Life Events
The Works
Payroll Package
The growing or mature business needs to be able to do everything efficiently. The Works Payroll Package is the solution.
Payroll + HR + Time + Benefits + Team Acquisition
It's no easy feat to gather a top notch team. We understand the difficulties and provide you with all of the tools you need to create the best experience possible for your new talent.
With The Works Package you get the full suite of services: payroll, HR, time, benefits and team acquisition.
Whirks' powerful applicant tracking and electronic onboarding platforms allow you to seamlessly move qualified candidates through the interview process, search for potential tax credits, run background checks, and verify employment eligibility. And, once you've chosen your qualified candidates, your new employees can complete electronic onboarding packages online where all information transfers automatically into payroll for easy integration.
We understand the potential tedium and inefficiency in hiring new candidates and keeping track of their paperwork. With Whirks' onboarding module, we notify the appropriate personnel in a timely manner with the necessary steps, tasks, and forms that are a part of a proper company orientation.
Customize templates and create layers of approval with our efficient, accurate, and flexible onboarding module. We strive to make the entire hiring chain’s lives easier in all steps of the process by having all documents in the system and available for instant access and review.